Events Coordinator

Events Coordinator

CCAD's Auxiliary Services Department is seeking an Events Coordinator who enjoys fast-paced roles, can work independently with little supervision, is a critical thinker, and has the ability to multi-task to fill this role. The auxiliary services department is a highly collaborative and cohesive team, providing a wide range of high-quality services for our faculty, staff, and students. We are dedicated to our mission of being an agile, trusted, strategic partner who delivers sustainable services and solutions that contribute to CCAD's success through the attraction, retention and engagement of a talented creative, diverse and inclusive workforce and we would love for you to join our team!

SUMMARY

CCAD is looking for a creative, organized problem solver to be an Event Coordinator. As part of the Operations and Auxiliary Services Team, you will provide coordination of both internal and external college events including institutional engagement activities. Working closely with the AVP for Operations, the Events coordinator will plan and organize events according to client requirements and institutional policies and practices. This individual will work closely with event staff including catering, Audio Visual and production teams, facilities team, and safety and security. They will oversee and ensure smooth execution of assigned events while serving as the point of contact for client/customer needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Administer the intake process for all event requests and communicate with clients.
• Meet with clients to discuss event specifications, timelines, communication cadence to create a "best-in-class" event experience.
• Plan and organize events according to client requirements and college guidelines, including assistance with identifying the best space(s) on-campus for hosting events based on functional needs, space layouts, and traffic patterns. Monitor and oversee events from preparation and set-up through teardown.
• Assist with managing the event calendar.
• Responsible for developing a pool of volunteers that can be used for large scale events.
• In collaboration with the AVP for Operations, responsible for developing training programs required for volunteers or staff used to manage events.
• Assist with managing the event calendar.
• Coordinate information about events with other departments, including Marketing & Communications, to ensure events are being marketed appropriately.
• Assist in development of a tracking tool to measure both internal and external costs associated with all events.
• Submit and track purchases for events to make sure items arrive on time and do not exceed budget.
• Submit and track requests to Marketing & Communications for production of collateral material to include signage, digital and print material for events.
• Participate in post-event debrief meetings and recommend process improvements as needed.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

• Ability to work overtime when needed and work a flex schedule which may include nights and weekends.
• Detail-oriented with good time-management skills.
• Working knowledge of Microsoft Office Suite and Google Suite
• Ability to work well individually and in a group.
• Strong interpersonal skills (written and verbal) necessary in order to communicate diplomatically and effectively with all constituents.
• Ability to manage stress and high pressure situations.
• Display sound and accurate judgment with an ability to support and explain reasoning for decisions; including appropriate people in the decision-making process; and ensure timely decisions are made.

EDUCATION and/or EXPERIENCE

• Bachelor's degree required in Business, Hospitality or a related field.
• Minimum of two years of event planning experience.
• Knowledge and experience managing both large scale events and small, intimate functions.
• Experience in Higher Education environments is desired.

LANGUAGE SKILLS

Ability to write routine reports and correspondence. Ability to speak effectively, present information and respond to questions from faculty and staff, guests of CCAD and the general public.

PHYSICAL DEMANDS

• The employee is regularly required to sit and talk or hear.
• The employee frequently is required to finger, handle, or feel and reach with hands and arms.
• The employee is occasionally required to stand: walk: and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

• The employee is occasionally exposed to outside weather conditions.
• The noise level in the work environment is usually quiet to moderate.

COMPENSATION: This position is full-time, exempt. Compensation is commensurate on experience and qualifications. CCAD offers a benefits package including: vacation time, additional paid time off while the college is closed during winter break, sick time accrual, health and dental insurance, life and disability insurance, 403B retirement contribution, tuition remission, campus parking, and free admission to the Columbus Museum of Art.

HOW TO APPLY: Visit www.ccad.applicantpro.com/jobs/ to submit your application. When asked to upload application materials, please submit a resume/CV and a cover letter. If you are applying from any website other than CCAD or Indeed, you will receive a follow up email 3 hours after your initial submission directing you to follow the link and complete your application. You must complete this two-step process, or your application will be considered INCOMPLETE.

About CCAD:

Columbus College of Art & Design teaches a diverse undergraduate and graduate student body in the midst of a thriving creative community in Columbus, Ohio. Founded in 1879, CCAD is one of the oldest private, accredited, and nonprofit art and design colleges in the United States. CCAD offers 11 BFA programs in a variety of visual art and design disciplines, a Master of Fine Arts in Visual Arts, and a Master of Professional Studies in Retail Design that produce graduates equipped to shape culture and commerce at the highest level. At the core of CCAD is The CCAD Way, one of Creative Collaboration, Intentional Inclusivity, and Proven Potential. Our Core Values of Respect, Positivity, Inspiration, and Accountability unite us. CCAD's Presidential Commission on Diversity, Equity & Inclusion works to help CCAD grow with intention into a more inclusive and equitable institution. Learn more at ccad.edu.

About Columbus:

As the 14th largest city in the country and the largest and fastest-growing city in Ohio, Columbus is collaborative, open, and dynamic. Between incredible arts and entertainment, exciting collegiate and professional sports, and a spectacular downtown riverfront of sprawling greenspace, Columbus has something for everyone. Here, you'll find all the culture and amenities you'd expect in a major city, with the friendly and approachable attitude of the Midwest. Franklin County, where Columbus is located, is the epicenter of the state's political, economic, and social presence and is home to 1.3 million residents with a median age of 34. Columbus is a top city for equality and was the recipient of a perfect score from the Human Rights Campaign in 2020. And central Ohio is serious about higher education: the Columbus region is home to 52 college and university campuses, with 22,000 annual college graduates. Because CCAD is closely tied to the city's numerous art and design spaces and ever-expanding districts, you'll have plenty of places to experience creativity and showcase your own.

EEO Statement:

As an educational and cultural institution, a culture of equity and inclusion is not an add-on at CCAD, rather it is central to how we define creative excellence and the health of our institution. CCAD believes that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability. At CCAD, we are determined to foster an environment of inclusion and equity. CCAD is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

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