Columbus College of Art and Design

Associate Academic Advisor Jobs at Columbus College of Art and Design

Associate Academic Advisor Jobs at Columbus College of Art and Design

Sample Associate Academic Advisor Job Description

Associate Academic Advisor

Associate Academic Advisor


CCAD's advising department is looking for an engaged and responsible professional to join their team. The advising team is a highly collaborative and cohesive team, providing a range of high-quality services for our students. We are seeking a professional who can proactively engage students using their expertise to set students up for persistence and completion. We are dedicated to our mission of being an agile, trusted, strategic partner who delivers sustainable service and solutions that contribute to our success through the attraction, retention and engagement of a talented creative, diverse and inclusive workforce.


SUMMARY: This full-time position works as part of a team of advisors responsible for providing holistic, developmental, and strength-based academic advising to undergraduate, degree-seeking students; provide expert guidance regarding the curricular requirements of select academic majors; respond to questions or concerns from students and provide current and accurate information regarding academic policies and procedures; Interact with students in a manner consistent with the mission and core values of CCAD's Student Affairs Division; outreach and provides appropriate referrals; offers support and coaching to academically at-risk students and those with academic skill deficiencies; reviews and processes incoming credit as necessary. The Associate Academic Advisor will provide excellent customer service and possess the ability to create a welcoming and supportive environment for all students.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: (other duties may be assigned)

  • Advises all undergraduate students on degree requirements, course selection and registration, academic opportunities, major selection, academic policies and procedures, and campus resources on a walk-in and appointment basis. Communicates with students' family members in accordance to CCAD policy
  • Maintains a close working relationship with other college offices and student support services including: Admissions, Off-Campus Study, Financial Aid, Career Services, Learning Support, Registrar and Bursar
  • Manages problems, concerns or situations in regards to students' academic experience and degree progress; advocate on students' behalf when appropriate
  • Guides students in establishing personal and career goals
  • Assumes responsibility for educating students on the registration process
  • Aids the Director of Advising and Learning Support in monitoring degree progress and maintaining academic plans; participates in retention and persistence efforts through various initiatives and programs; develops intrusive outreach efforts with seniors approaching graduation, informed by data and best practices
  • Oversees a variety of focus areas that may include:
    • Reviewing incoming credit (transfer/AP/IB/CLEP) for CCAD equivalent courses; partners with Program Chairs to coordinate transfer credit reviews of studio art courses; collaborates with the Admissions Office on transfer student needs; conducts training sessions with the Admissions Office; schedules new transfer students; posts incoming credits to student transcripts; conducts outreach to incoming transfer students; responsible for developing new initiatives to better serve this specific student population
    • Develop and conduct student engagement initiatives to better support student needs; collaborate with other offices to develop programming in residence halls, academic buildings, and other spaces on campus; develop co-curricular advising workshops and/or sessions to help students connect career goals to their academic choices
    • Execute non-retention reporting and outreach efforts; this includes running various retention reports, data tracking, progress monitoring, and student communication
  • Coordinates various outreach efforts to engage students, promote community, and encourage persistence
  • Assists the Director with creating, facilitating, and administering informational advising workshops/sessions, new student orientation programs, and campus recruitment events
  • Assesses policies and procedures critically and makes recommendations for improvement;
  • Assists in preparing reports and distributing data to members of the college community as appropriate
  • Utilizes proactive outreach strategies to engage students in the advising process; this includes programs around campus, communication plans, promotional events, and new student transition events
  • Assists students in completing the withdrawal process by conducting developmental exit interviews, processing all necessary paperwork and referrals
  • Serves as an CARE Responder for identified student concerns; engages in outreach and follow up with students and faculty
  • Coordinates internal course balancing and mass registrations (i.e., new student registration, freshmen registration)
  • Completes data entry and processing of administrative forms
  • Serves on various committees and planning groups as directed by the Director of Advising and Learning Support
  • Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.


QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Individual should have strong interpersonal skills, the ability to adapt in a fast paced environment, coordinate multiple projects simultaneously, and efficiently take direction. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Experience with Microsoft Office Suite required, SCT PowerCampus experience preferred.


EDUCATION and/or EXPERIENCE

Bachelor's degree or equivalent from four-year college required, Master's preferred; minimum of 2-4 years of experience in academic advising or related field required with Bachelors; 1-3 years of experience in academic advising or related field required with Masters; experience with data entry; demonstrated ability to coordinate multiple working tasks; ability to manage difficult situations regarding students and/or parents; knowledge and understanding of student development theory a plus as well as having a background in art or design


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms.
  • The employee frequently is required to stand; walk; and use hands to finger, handle, or feel.
  • The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
  • The employee must frequently lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
  • The noise level in the work environment is usually moderate, occurring in an open space with standard office equipment noise, as well as scattered conversation

COMPENSATION: This position is full-time, exempt, and year-round. Compensation is commensurate on experience and qualifications. CCAD offers a benefits package including: vacation time, additional paid time off while the college is closed during winter break, PTO time accrual, health and dental insurance, life and disability insurance, 403B retirement contribution, tuition remission, free campus parking, and free admission to the Columbus Museum of Art. CCAD and the CWC provide a flexible, creative work environment.


HOW TO APPLY: Visit www.ccad.applicantpro.com/jobs/ to submit your application. When asked to upload application materials, please submit a resume/CV and a cover letter. If you are applying from any website other than CCAD or Indeed, you will receive a follow up email 3 hours after your initial submission directing you to follow the link and complete your application. You must complete this two-step process, or your application will be considered INCOMPLETE.

About CCAD:

Columbus College of Art & Design teaches a diverse undergraduate and graduate student body in the midst of a thriving creative community in Columbus, Ohio. Founded in 1879, CCAD is one of the oldest private, accredited, and nonprofit art and design colleges in the United States. CCAD offers 11 BFA programs in a variety of visual art and design disciplines, a Master of Fine Arts in Visual Arts, and a Master of Professional Studies in Retail Design that produce graduates equipped to shape culture and commerce at the highest level. At the core of CCAD is The CCAD Way, one of Creative Collaboration, Intentional Inclusivity, and Proven Potential. Our Core Values of Respect, Positivity, Inspiration, and Accountability unite us. CCAD's Presidential Commission on Diversity, Equity & Inclusion works to help CCAD grow with intention into a more inclusive and equitable institution. Learn more at ccad.edu.

About Columbus:

As the 14th largest city in the country and the largest and fastest-growing city in Ohio, Columbus is collaborative, open, and dynamic. Between incredible arts and entertainment, exciting collegiate and professional sports, and a spectacular downtown riverfront of sprawling greenspace, Columbus has something for everyone. Here, you'll find all the culture and amenities you'd expect in a major city, with the friendly and approachable attitude of the Midwest. Franklin County, where Columbus is located, is the epicenter of the state's political, economic, and social presence and is home to 1.3 million residents with a median age of 34. Columbus is a top city for equality and was the recipient of a perfect score from the Human Rights Campaign in 2020. And central Ohio is serious about higher education: the Columbus region is home to 52 college and university campuses, with 22,000 annual college graduates. Because CCAD is closely tied to the city's numerous art and design spaces and ever-expanding districts, you'll have plenty of places to experience creativity and showcase your own.


EEO Statement:

As an educational and cultural institution, a culture of equity and inclusion is not an add-on at CCAD, rather it is central to how we define creative excellence and the health of our institution. CCAD believes that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability. At CCAD, we are determined to foster an environment of inclusion and equity. CCAD is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

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